Privacy policy

Whose personal data do we process?

In the context of its services, Groenendijk collects personal data from:

Customers: our buyers and their representatives
Suppliers
Persons who show an interest in Groenendijk or its services (potential customers, applicants)
Website visitors
Our employees

Processed data and purpose

Below we summarise which data we generally process from the above-mentioned persons and for what purpose.

• Customers:
  name, address, telephone number, e-mail address and other information provided by the customer. This data is processed for maintaining contact with the customer, entering into and executing the agreement or order, collecting receivables, evaluating and improving our services and other internal management activities.
  
  Suppliers:
  name, address, telephone number, e-mail address and other information provided by the supplier. This data is processed for maintaining contact with the supplier, entering into and executing the agreement or order and other internal management activities.
  
  Interested parties:
  name, address, telephone number, e-mail address and other information provided by the interested party. This data is processed for answering questions from the interested party, providing information, conducting relationship management and other purposes, depending on the reason for the interest shown.
  
  Website visitors:
  IP address, any cookies we place and information about the device used to visit the website. This data is processed to analyse how often our website is visited, to keep the website safe and accessible, to use our online services, to improve the website and to offer targeted advertisements or banners.
  
  Employees:
  Name, address, place of residence, date of birth, e-mail address, copy of passport, BSN number. This data is processed for entering into and executing the employment contract, paying salaries, paying taxes and premiums, etc.

We do not use the personal data for other purposes, unless prior permission has been given or we may or must do so by law.

General basis for processing

We process data of the above-mentioned persons on the basis of the following legal basis:

• If you use our services:
  in performance of an agreement concluded with you, or (if the agreement is concluded with your employer) on the basis of legitimate interest of your employer, or on the basis of your consent;
  
  If you ask a question (via our website) or apply for a job:
  on the basis of your consent;
  
  If you sign up for our newsletter:
  on the basis of your consent;
  
  For relationship management and for other processing activities (such as monitoring behaviour on our website):
  because this is necessary for the representation of our legitimate interests, namely: monitoring and improving our services, keeping the website secure and accessible and maintaining contact with our relations.

Necessity for processing

If you use our services, the provision of personal data is a contractual obligation to enable the execution of the agreement. In other cases, the provision of personal data is a necessary condition to answer your questions, to send a newsletter or to pursue the legitimate interests mentioned. If you do not provide the information, we cannot serve you, or cannot serve you properly.

Sources of personal data

We collect data in the following ways:

Data that you provide to us: data that we obtain through your use of our services or your visit to this website.

Disclosure to third parties

We do not provide personal data to other parties (third parties), unless:

• – It is necessary for the execution of the agreement;
• – It is necessary to comply with any legal obligation;
• – It is necessary to report criminal offences.

We enter into a processing agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data.

If data is transferred to parties outside Europe, we ensure an appropriate level of protection.

Retention periods

Groenendijk will not store your personal data for longer than is strictly necessary to achieve the purposes for which your data is collected. Personal data will be kept for as long as it is necessary to provide our service to you and for as long as required by law. If you are registered for our newsletter, the data will be kept for a maximum of 2 years after the last activity.

Newsletter

If you have given permission for this, we can contact you by e-mail and send you our newsletter. An unsubscribe option is included with every newsletter.

Security

We take appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure and unauthorised modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact us. Our contact details are at the bottom of the page.

Cookies

We only use functional cookies. These ensure that the website works properly. For example, your preference settings can be remembered and help us to make the website work properly. We can also optimise our website with this. We do not place cookies that track your surfing behaviour and do not use your personal data for automated decision-making, including profiling.

Rights

You have the following rights:

• Right to information:
  you can ask Groenendijk whether your personal data is being processed and you have the right to information about this processing. This information is summarised in this privacy statement.
  
  Right of access:
  you can inspect the data collected about you by Groenendijk. If requested, Groenendijk will provide a copy of the personal data that is processed, provided that it does not contain data from others.
  
  Right to correction:
  if it becomes clear that the data is incorrect, you can submit a request to Groenendijk to correct this.
  
  Right to be forgotten:
  in various cases you have the right to have the personal data deleted, for example if the data is no longer necessary for the purposes for which it was collected and there is no retention obligation or other basis for further processing, or if data has been processed on the basis of the consent of the data subject and this consent is withdrawn and there is no other legal basis for processing.
  
  Right to limit the processing of data (temporarily).
  For example to check the accuracy of the data, or for a longer period, for example if data does not have to be deleted yet or if it is still necessary for the establishment, exercise or defence of legal claims.
  
  Right to data portability:
  if data has been processed on the basis of consent or in performance of an agreement with you, you can ask Groenendijk to provide the data you have provided in a structured and machine-readable form or to transfer it to another party.
  
  Right to object:
  you have the right to object to the processing of your personal data. Groenendijk will cease processing unless there are legitimate or legal grounds for the processing. Where you object to processing for direct marketing purposes, the personal data will no longer be processed for such purposes.
  
  Right to object to individual decision-making, including profiling:
  you have the right not to be subject to a decision based solely on automated processing (including profiling), unless that decision does not produce “legal effects” or other significant consequences. This does not happen with Groenendijk, by the way.

If and to the extent that we process data based on your consent, you have the right to withdraw consent at any time. This does not affect the lawfulness of the processing before the withdrawal.

You can exercise the aforementioned rights by submitting a request to us. Our contact details are at the bottom of this privacy statement. To ensure that the request for access has been made by you, we ask you to enclose a copy of your proof of identity with the request.

We hereby ask you to black out your passport photo and Citizen Service Number (BSN) in this copy to protect your privacy. Groenendijk will respond to your request as quickly as possible, but no later than within one month. You can also contact us if you have other questions about your privacy and our privacy policy.

Dutch Data Protection Authority (Autoriteit Persoonsgegevens)

Of course, we are happy to help you if you have any complaints about the processing of your personal data. You also have the right to file a complaint with the Dutch Data Protection Authority against this processing of personal data. You can contact the Dutch Data Protection Authority (https://autoriteitpersoonsgegevens.nl/een-tip-of-klacht-indienen-bij-de-ap) for this purpose.

Changes to this privacy statement

We reserve the right to make changes to this statement. Changes will be published on this website. It is recommended that you consult this statement regularly so that you remain informed of these changes.

This privacy statement was last modified on 21 November 2023.

Contact Groenendijk B.V.

Harry van Dieën, Postbus 2095, 3440 DB Woerden.
+31(0)6-239 26 112 | h.vandieen@groenendijkbedrijfskleding.nl